Pattern of Conferences

A/RES/64/230No PDF available

Who created this mandate?

A Resolution of the General Assembly, under agenda item 135Pattern of conferences, published in 2010.

What else is in this group?

107 documents · 1958–2025

Newer documents in this group exist (latest: 2025).

2025A/RES/80/234Pattern of conferencesCompare with earlier document
2024A/RES/79/248Pattern of conferencesCompare with earlier document
2023A/RES/78/245Pattern of conferencesCompare with earlier document
2023A/RES/77/255Pattern of conferencesCompare with earlier document
2021A/RES/76/237Pattern of conferencesCompare with earlier document

This group bundles related documents that are not individually ordered.

Grouped automatically by matching titles within the same organ.

Which reports were submitted under this mandate?

1 report of the Secretary-General submitted under this mandate, 2010.

2010A/65/122Pattern of conferences report of the Secretary-General

Identified automatically from the metadata in each report’s UN Digital Library catalogue record.

What does this mandate say?

70 operative paragraphs

I.Calendar of conferences and meetings

Welcomes the report of the Committee on Conferences for 2009;1

Approves the draft biennial calendar of conferences and meetings of the United Nations for 2010 and 2011, as submitted by the Committee on Conferences, taking into account the observations of the Committee and subject to the provisions of the present resolution;

Requests the Secretary-General to examine the feasibility and the implications of all options and proposals to adjust the calendar of conferences and meetings and other options aimed at addressing the problem of timely availability and consideration of documentation for the Fifth Committee and to report thereon to the General Assembly at its sixty-fifth session through the Committee on Conferences;

Authorizes the Committee on Conferences to make any adjustments to the calendar of conferences and meetings for 2010 and 2011 that may become necessary as a result of actions and decisions taken by the General Assembly at its sixty-fourth session;

Notes with satisfaction that the Secretariat has taken into account the arrangements referred to in General Assembly resolutions 53/208 A, 54/248, 55/222, 56/242, 57/283 B, 58/250, 59/265, 60/236 A, 61/236, 62/225 and 63/248 concerning Orthodox Good Friday and the official holidays of Eid al-Fitr and Eid al-Adha, and requests all intergovernmental bodies to observe those decisions when planning their meetings;

Requests the Secretary-General to ensure that any modification to the calendar of conferences and meetings is implemented strictly in accordance with the mandate of the Committee on Conferences and other relevant resolutions of the General Assembly;

Notes that accurate, timely and consistent information provided to the Fifth Committee during its informal consultations facilitates the decision-making process in the Committee;

II.A.Utilization of conference-servicing resources

Reaffirms the practice that, in the use of conference rooms, priority must be given to the meetings of Member States;

Notes that the overall utilization factor at the four main duty stations in 2008 was 85 per cent as compared with 83 per cent in 2007 and 2006, which is above the established benchmark of 80 per cent;

Welcomes the steps taken by those bodies that have adjusted their programmes of work in order to achieve the optimum utilization of conference-servicing resources, and requests the Committee on Conferences to continue consultations with the secretariats and bureaux of bodies that underutilize their conference-servicing resources;

Recognizes that late starts and unplanned early endings seriously affect the bodies’ utilization factor owing to the amount of time lost, and invites the secretariats and bureaux of bodies to pay adequate attention to avoiding late starts and unplanned early endings;

Notes that the percentage of meetings held by the bodies entitled to meet “as required” that were provided with interpretation services in New York in 2008 was 90 per cent, as compared with 88 per cent in 2007, and requests the Secretary-General to continue to report on the provision of conference services to these bodies through the Committee on Conferences;

Recognizes the importance of meetings of regional and other major groupings of Member States for the smooth functioning of the sessions of intergovernmental bodies, requests the Secretary-General to ensure that, as far as possible, all requests for conference services for the meetings of regional and other major groupings of Member States are met, and requests the Secretariat to inform the requesters as early as possible about the availability of conference services, including interpretation, as well as about any changes that might occur before the meeting;

Regrets that the percentage of meetings held by regional and other major groupings of Member States that were provided with interpretation services at the four main duty stations was 77 per cent in 2008 as compared to 84 per cent in 2007, and requests the Secretary-General to continue to employ innovative means to address the difficulties experienced by Member States owing to the lack of conference services for some meetings of regional and other major groupings of Member States and to report thereon to the General Assembly through the Committee on Conferences;

Once again urges intergovernmental bodies to spare no effort at the planning stage to take into account the meetings of regional and other major groupings of Member States, to make provision for such meetings in their programmes of work and to notify conference services, well in advance, of any cancellations so that unutilized conference-servicing resources may, to the extent possible, be reassigned to meetings of regional and other major groupings of Member States;

Notes with satisfaction that, in accordance with several resolutions of the General Assembly, including resolution 63/248, section II.A, paragraph 9, in conformity with the headquarters rule, all meetings of Nairobi-based United Nations bodies were held in Nairobi in 2008, and requests the Secretary-General to report thereon to the Assembly at its sixty-fifth session through the Committee on Conferences;

Notes with appreciation ongoing promotional efforts and initiatives undertaken by the management of the conference centre of the Economic Commission for Africa, which led to a continued upward trend in utilization of the premises in 2008;

Requests the Secretary-General to continue to explore means to increase the utilization of the conference centre of the Economic Commission for Africa, bearing in mind the headquarters minimum operating security standards, and to report thereon to the General Assembly at its sixty-fifth session;

Calls upon the Secretary-General and Member States to adhere to the guidelines and procedures contained in the administrative instruction for the authorization of the use of United Nations premises for meetings, conferences, special events and exhibits;

Emphasizes that such meetings, conferences, special events and exhibits must be consistent with the purposes and principles of the United Nations;

B.Impact of the capital master plan, strategy IV (phased approach), on meetings held at Headquarters during its implementation

Requests the Secretary-General to ensure that the implementation of the capital master plan, including the temporary relocation of conference-servicing staff to a swing space, will not compromise the quality of conference services provided to Member States in the six official languages and the equal treatment of the language services, which should be provided with equally favourable working conditions and resources, with a view to receiving the maximum quality of services;

Requests all meeting requesters and organizers to liaise closely with the Department for General Assembly and Conference Management of the Secretariat on all matters related to the scheduling of meetings to allow maximum predictability in coordinating activities at Headquarters during the construction period;

Requests the Committee on Conferences to keep the matter under constant review, and requests the Secretary-General to report regularly to the Committee on matters pertaining to the calendar of conferences and meetings of the United Nations during the construction period;

Requests the Secretary-General to continue to provide adequate information technology support for conference services, within the existing resources of the Department for General Assembly and Conference Management, in order to ensure their seamless operation throughout the implementation of the capital master plan;

Notes that, for the duration of the implementation of the capital master plan, a part of the conference-servicing staff and information technology resources of the Department for General Assembly and Conference Management has been temporarily relocated to a swing space, and requests the Secretary-General to continue to provide adequate support, within the existing resources of the Department, to ensure continued maintenance of the information technology facilities of the Department, implementation of the global information technology initiative and delivery of quality conference services;

Requests the Secretary-General to consult Member States on initiatives that affect the utilization of conference services and conference facilities;

III.Integrated global management

Notes the progress achieved in the implementation of the global information technology project, aimed at integrating, across duty stations, information technology into meetings management and documentation-processing systems, and the global approach to harmonizing standards and information technology and sharing good practices and technological achievements among conference services at the four main duty stations;

Also notes the initiatives undertaken in the context of integrated global management aimed at streamlining procedures, achieving economies of scale and improving the quality of conference services, and in this regard stresses the importance of ensuring equal treatment of conference-servicing staff as well as the principle of equal grade for equal work at the four main duty stations;

Emphasizes that the major goals of the Department for General Assembly and Conference Management are to provide high-quality documents in a timely manner in all official languages in accordance with established regulations, as well as high-quality conference services to Member States at all duty stations, and to achieve those aims as efficiently and cost-effectively as possible, in accordance with the relevant resolutions of the General Assembly;

Requests the Secretary-General to ensure that all language services are given equal treatment and are provided with equally favourable working conditions and resources, with a view to achieving the maximum quality of services, with full respect for the specificities of the six official languages and taking into account their respective workloads;

Reiterates the need for the Secretary-General to ensure the compatibility of technologies used in all duty stations and to ensure that they are user-friendly in all official languages;

Requests the Secretary-General to complete the task of uploading all important older United Nations documents onto the United Nations website in all six official languages on a priority basis, so that these archives are also available to Member States through that medium;

Reiterates that the satisfaction of Member States is a key performance indicator in conference management and conference services;

Requests the Secretary-General to continue to ensure that measures taken by the Department for General Assembly and Conference Management to seek the evaluation by Member States of the quality of the conference services provided to them, as a key performance indicator of the Department, provide equal opportunities to Member States to present their evaluations in the six official languages of the United Nations and are in full compliance with relevant resolutions of the General Assembly, and requests the Secretary-General to report to the General Assembly, through the Committee on Conferences, on progress made in this regard;

Also requests the Secretary-General to continue to explore best practices and techniques in client satisfaction evaluations and to report on a regular basis to the General Assembly on the results achieved;

Welcomes the efforts made by the Department for General Assembly and Conference Management to seek the evaluation by Member States of the quality of the conference services provided to them, and requests the Secretary-General to continue to explore innovative ways to systematically capture and analyse feedback from Member States and committee Chairs and secretaries on the quality of conference services and to report thereon to the General Assembly through the Committee on Conferences;

Requests the Secretary-General to keep the General Assembly apprised of progress made in integrated global management;

Notes with concern that the Secretary-General did not include in his report on the pattern of conferences information about the financial savings achieved through implementation of the integrated global management projects as requested in section III, paragraph 4, of its resolution 63/248, and requests the Secretary-General to redouble his efforts to include this information in his next report on the pattern of conferences;

Takes note of the recommendations provided by the Office of Internal Oversight Services in its report,3 and requests the Secretary-General to ensure their full implementation and to report thereon to the General Assembly at its sixty-fifth session through the Committee on Conferences;

IV.Documentation and publication-related matters

Decides that all the reports adopted by the Working Group on the Universal Periodic Review of the Human Rights Council at its fourth and fifth sessions and the additional information submitted by the States under review before the adoption of the outcome by the Council shall be issued as documents in all official languages of the United Nations, and requests the Secretary-General to undertake the necessary measures to that effect;

Also decides that all reports adopted by the Working Group shall be issued as documents in all official languages of the United Nations in a timely manner before their consideration by the Council, in accordance with General Assembly resolutions 36/117 A of 10 December 1981, 51/211 A to E, 52/214, 53/208 A to E and 59/265, and requests the Secretary-General to ensure the support necessary to that effect;

Emphasizes the paramount importance of the equality of the six official languages of the United Nations;

Reiterates the importance of the timely issuance of documents for the Fifth Committee;

Stresses that matters related to conference management, including documentation, fall within the purview of the Fifth Committee;

Reiterates with concern its request to the Secretary-General to ensure that the rules concerning the simultaneous distribution of documents in all six official languages are strictly respected as regards both the distribution of printed copies and the posting of parliamentary documentation on the Official Document System and the United Nations website, in keeping with section III, paragraph 5, of its resolution 55/222;

Reaffirms that the Fifth Committee is the appropriate Main Committee of the General Assembly entrusted with responsibilities for administrative and budgetary matters;

Also reaffirms its decision in section III, paragraph 9, of its resolution 59/265 that the issuance of documents in all six official languages on planning, budgetary and administrative matters requiring urgent consideration by the General Assembly shall be accorded priority;

Reiterates its request to the Secretary-General to direct all departments of the Secretariat to include the following elements in their reports:

Summary of the report;

Consolidated conclusions, recommendations and other proposed actions;

Relevant background information;

Reiterates its request that all documents submitted to legislative organs by the Secretariat and intergovernmental and expert bodies for consideration and action have conclusions and recommendations in bold print;

Recognizes the work done by the task force chaired by the Department for General Assembly and Conference Management in positively addressing the problem of issuance of documents for the Fifth Committee;

Welcomes the continued efforts of the task force to shepherd the submission of documents by the author departments of the Secretariat;

Expresses deep concern at the unprecedented high level of late submission of documentation, which, in turn, has a negative impact on the functioning of intergovernmental bodies, and urges author departments to fully adhere to deadlines in meeting the goal of 90 per cent submission compliance;

Decides to review, at its sixty-sixth session, the work of the task force and to consider, where necessary, additional measures to ensure compliance with submission deadlines by author departments if the goal of 90 per cent compliance is not met;

Acknowledges that a multipronged approach is required to find a solution to the perennial difficulties of the late issuance of documents for the Fifth Committee;

Encourages the Chairs of the Fifth Committee and the Advisory Committee on Administrative and Budgetary Questions to promote cooperation between the two bodies in the sphere of documentation;

V.Translation and interpretation-related matters

Requests the Secretary-General to redouble his efforts to ensure the highest quality of interpretation and translation services in all six official languages;

Also requests the Secretary-General to continue to seek evaluation by Member States of the quality of the conference services provided to them, including through the language-specific informational meetings held twice a year, and to ensure that such measures provide equal opportunities to Member States to present their evaluations in the six official languages of the United Nations and that they are in full compliance with the relevant resolutions of the General Assembly;

Reiterates its request that the Secretary-General ensure that the terminology used in the translation and interpretation services reflects the latest linguistic norms and terminology of the official languages in order to ensure the highest quality;

Reaffirms section V, paragraph 3, of its resolution 61/236, section V, paragraph 3, of its resolution 62/225 and section V, paragraph 5, of its resolution 63/248, and reiterates its request that the Secretary-General, when recruiting temporary assistance in the language services, ensure that all language services are given equal treatment and are provided with equally favourable working conditions and resources, with a view to achieving maximum quality of their services, with full respect for the specificities of each of the six official languages and taking into account their respective workloads;

Notes with appreciation the measures taken by the Secretariat to fill current and future vacancies at the United Nations Office at Nairobi and the information contained in paragraphs 87 to 89 of the report of the Secretary-General on the pattern of conferences,12 and requests the Secretary-General to consider further measures aimed at decreasing the vacancy rates in Nairobi and to report thereon to the General Assembly at its sixty-fifth session;

Acknowledges the measures undertaken by the Secretary-General, in accordance with its resolutions, to address the issue of the replacement of retiring staff in the language services, and requests the Secretary-General to maintain and intensify those efforts, including the strengthening of cooperation with institutions that train language specialists, in order to meet the need in the six official languages of the United Nations;

Requests the Secretary-General to hold competitive examinations for the recruitment of language staff sufficiently in advance in order to fill current and future vacancies in language services in a timely manner, and to inform the General Assembly at its sixty-fifth session of efforts in this regard;

Also requests the Secretary-General to continue to improve the accuracy of translation of documents into the six official languages, giving particular significance to the quality of translation;

Further requests the Secretary-General to take the steps necessary to enhance translation quality in all six official languages, in particular for contractual translation, and to report thereon to the General Assembly at its sixty-fifth session;

Requests the Secretary-General to provide, at all duty stations, adequate staff at the appropriate level, with a view to ensuring appropriate quality control for external translation, with due consideration of the principle of equal grade for equal work;

Takes note of the information on the impact of freelance recruitment on the quality of interpretation at all duty stations contained in paragraphs 81 to 86 of the report of the Secretary-General,12 and requests the Secretary-General to report on the issue to the General Assembly at its sixty-fifth session through the Committee on Conferences;

Requests the Secretary-General to report to the General Assembly at its sixty-fifth session on the experience, lessons learned and best practices of the main duty stations in performing quality control of contractual translations, including on requirements relating to the number and appropriate level of the staff needed to carry out this function.

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