Control and Limitation of Documentation

A/RES/33/56No PDF available

Who created this mandate?

A Resolution of the General Assembly, published in 1979.

What other versions does this mandate have?

6 versions · 1952–1985

This is an older version — the most recent is A/RES/39/68[D]

1985A/RES/39/68[D]Control and limitation of documentationLatestCompare with previous version
1982A/RES/37/14[D]Control and limitation of documentationCompare with previous version
1979A/RES/33/56Control and limitation of documentationCompare with previous version
1958A/RES/1203(XII)Control and limitation of documentationCompare with previous version
1954A/RES/789(VIII)Control and limitation of documentationCompare with previous version

Versions are identified automatically by matching titles within the same organ (~97% accuracy on a manual audit).

What subjects does this mandate have?

7 topics

Conference and Meeting Services Documentation Documents Distribution Documents Limitation Meeting Records Report Preparation Training Programmes

Which reports were submitted under this mandate?

1 report of the Secretary-General submitted under this mandate, 2009.

2009E/2010/4Review of the implementation of the Beijing Declaration and Platform for Action, the outcomes of the 23rd special session of the General Assembly and its contribution to shaping a gender perspective towards the full realization of the Millennium Development Goals report of the Secretary-General

Identified automatically from the metadata in each report’s UN Digital Library catalogue record.

What does this mandate say?

11 operative paragraphs

Reaffirms the need for the continued application of the criteria for the provision of meeting records as set forth in General Assembly resolution 3415

XXX

and of the provisions of resolution 2538 (XXIV);

Calls upon all United Nations bodies to review periodically, on the basis of statements of the financial implications, the requirements for meeting records, to explore possibilities for reduced services with regard to records, to dispense, whenever possible, with meeting records and to report their experience to the General Assembly at its thirty-fifth session;

Reaffirms its previous decisions, including those in resolutions 2292 (XXII) and 2836 (XXVI), ínter alia, that the reports of its subsidiary bodies should not include as annexes material such as verbatim or summary records, working papers or extracts therefrom or any texts already available in easily accessible documents;

Urges the Secretariat to play a more active role in advising bodies on means to limit meeting records and documentation, with particular reference to General Assembly resolutions 2292 (XXII) and 2836 (XXVI);

11 l.

Urges all intergovernmental bodies:

To bear in mind the need to keep their requests for documents to the mínimum compatible with the efficient conduct of their work and within the limits of the available resources of the Secretariat;

( b) To review all their recurrent documents to determine whether those documents have become redundant, have lost their usefulness or could be issued at less frequent intervals;

To endeavour to prepare as brief reports as possible;

Requests the Secretary-General:

To draw the attention of intergovernmental bodies to areas where duplication of documentation is likely to occur and/ or where opportunities for integrating or consolidating documents that

( b) To follow the necessary administrative and managerial procedures to ensure the scheduling, preparation and submission of documents in good time;

To circula te eight weeks before the opening of a meeting of an intergovernmental body, with the annotated agenda of the meeting, a report on the state of preparedness of all the documents for the session, in all languages, at that time; General AHemhly-Thirty-third Seuion (d)

To take measures to ensure that pre-session documents for meetings shall be distributed not less than six weeks before the meetings, in all languages, in so far as the subjects dealt with, the schedule of meetings or the reporting system allow;

To bring to the attention of intergovernmental bodies, at the time when decisions are being adopted, any request for documentation that exceeds the ability of the Secretariat to produce such material on time within its approved resources and to give due explanations;

To continue to apply to all action-oriented (f) documents prepared by the Secretariat for intergovernmental meetings a limit of thirty-two pages, in accordance with internal instructions of the Secretariat;

To develop systematic training programmes (g) for staff in the Professional category and newly recruited staff who are required to produce documents, with a view to securing a consistent drafting standard and to improving drafting skills.

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Who created this mandate?

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Which reports were submitted under this mandate?

What does this mandate say?

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