Control and Limitation of Documentation

A/RES/593(VI)No PDF available

Who created this mandate?

A Resolution of the General Assembly, published in 1952.

What other versions does this mandate have?

6 versions · 1952–1985

This is an older version — the most recent is A/RES/39/68[D]

1985A/RES/39/68[D]Control and limitation of documentationLatestCompare with previous version
1982A/RES/37/14[D]Control and limitation of documentationCompare with previous version
1979A/RES/33/56Control and limitation of documentationCompare with previous version
1958A/RES/1203(XII)Control and limitation of documentationCompare with previous version
1954A/RES/789(VIII)Control and limitation of documentationCompare with previous version

Versions are identified automatically by matching titles within the same organ (~97% accuracy on a manual audit).

What subjects does this mandate have?

4 topics

Conference and Meeting Services Documents Distribution Documents Limitation Editorial Services

What does this mandate say?

11 operative paragraphs

Invites the governments of Member States:

To assist in reducing the number and individual bulk of documents to a minimum by:

Bearing in mind the desirability of ensuring that all draft resolutions which may call for studies and reports and for their dissemination clearly indicate the scope of such studies and reports ;

Restricting both the number and the volume of the documents submitted for processing to what is strictly required by resolutions and other statutory decisions of a United Nations organ, or is clearly relevant to agenda items under discussion ;

( b) To assist in reducing the number of copies of such documents as are issued by:

Reviewing and reducing as far as possible their requests for documents issued in first distribution, and submitting to the Secretary-General their revised lists;

Avoiding as far as possible conference room requests for additional copie!;;

iii

Reducing any other subsequent demands to a minimum, in particular refraining froI!1 requ~ting the repetition or reissumg.of material readily available in other United Nations documents;

Requests the Secretary-General:

To exercise a strict control of documentation by refraining from publishing documents not called for by an organ of the United Nations or not necessary for the conduct of meetings or the proper exercise of the functions of the Secretariat;

( b) To exercise discretion as to the disposition of material received from delegations which does not fa]l within tpe requirements of paragraph 1 (a) (ii) above;

( c) To restri et to an essential minim.um. the free distribution of internally-processed pubhcattons and the distribution of documents which are still in draft form;

To submit to all organs of the United Nations, before the adoption of draft resolutions requiring documentation, an estimate of the cost and, if possible, an estimate of the off-setting sales revenue ;

( e) To strengthen the internal control of documentation by enforcing strict editorial policies to eliminate unnecessary and repetitious matter;

To make available to delegations the relevant services of the Secretariat for consultations in the matter of the organization of their documents files, with a view to avoiding as far as possible requests for redistribution.

4 February 1952.

Paragraph content is machine-extracted from UN documents. For authoritative content, please refer to the official UN document.

No headings found in this document.

Who created this mandate?

What other versions does this mandate have?

What subjects does this mandate have?

What does this mandate say?

Table of contents