Report of the Committee on Conferences

A/RES/37/14[A]View PDF

Who adopted this document and its mandates?

A Resolution of the General Assembly, under agenda items 108 Pattern of conferences, 109 Control and limitation of documentation, 8b$ Adoption of the agenda and organization of work and 8 Report of the Economic and Social Council, published in 1982.

What other versions does this mandate have?

2 versions · 1982–1985

This is an older version — the most recent is A/RES/39/68[A]

Year	Symbol	Title	Word length	Text similarity
1985	A/RES/39/68[A]	Report of the Committee on Conferences	—	—
1982	A/RES/37/14[A]	Report of the Committee on Conferences	—	–

What subjects does this mandate have?

1 subject

Conferences

What’s in this document?

3 operative paragraphs

A/RES/37/14 [A]

A

Authorizes the Advisory Committee on the United Nations Programme of Assistance in the Teaching, Study, Dissemination and Wider Appreciation of International Law to hold its future sessions in December in even years and in October in uneven years;

Authorizes the Board of Trustees of the United Nations Institute for Training and Research to meet each year during the week preceding the beginning of the regular session of the General Assembly;

Approves the draft revised calendar of conferences and meetings of the United Nations for 1983 as submitted by the Committee on Conferences. 18

SECRETARIAT ORGANIZATION FOR UNITED NATIONS SPECIAL CONFERENCES

ANNEX

Guidelines on Secretariat organization for United Nations special conferences

I. Once an intergovernmental organ has decided to convene a special conference, the Secretary-General should establish at the Secretariat level a Conference Management Committee. The Committee should guide and co-ordinate all Secretariat activities during the preparatory phase of the conference and, after the cone lusion of the conference. prepare a com prehensive and critical evaluation of the success and problems of the conference.

The Committee should be composed of representatives of all Sec retariat departments and offices involved in the preparation and organization of the conference, including its logistical arrangements, and should meet regularly throughout the preparatory period under the chairmanship of the Special Representative of the Secretary-General or, where appointed, the secretary-general or executive secretary of the conference.

In its planning for the preparatory process, the Committee should institute disciplined management techniques for the detailed planning. scheduling, monitoring and co-ordination of both the departmental activ ities and the conference preparations as a whole.

Early provision should be made for inter-agency consultations to ensure that interested and concerned organizations of the United Nations system will contribute to the substantive preparations for the conference. REPORT OF THE COMMITTEE ON CONFERENCES The Committee should be responsible for the preparation and sub mission of progress reports to intergovernmental organs on the status of preparations for the conference, including all financial, administrative and organizational arrangements and substantive and programme matters.

The Committee should, where appropriate, formulate proposals for the involvement of non-Secretariat participants in order to increase inter national support for the objectives of the conference and the likelihood of effective follow-up action outside the framework of the United Nations.

The Committee should, at an early date, also formulate proposals in line with General Assembly resolution 36/ 117 D of I O December 198 I for harmonizing documentation needs with the design of the conference.

taking into account all existing rules and instructions on the control and limitation of documentation. The Committee should further monitor, on a regular basis, the implementation of all documentation plans, particularly with regard to the timely submission of documents.

After completion of the conference, the Committee should submit a report to the Committee on Conferences, assessing its experience in the preparation and holding of the conference and, where appropriate, sub mitting recommendations for future improvement. Such evaluation should also take into account, in the case of conferences held at the invitation of a host country, views offered or reports prepared by host country authorities.

If it is proposed that the conference should take place at a venue away from established United Nations headquarters, at the invitation of a host country in accordance with General Assembly resolution 31/140 of 17 December 1976, the Committee should ensure that a planning and 17 Official Records of the General Assembly. Thirty-seventh Session, review mission, whose composition would be determined in consultation Supplement No. 32 (A/37/32 and Corr. I). with the host country, is dispatched to that country at the earliest possible 18 A/C.5/37/7 and Corr.I. time. Based on the findings of the mission. detailed cost and servicin!!

estimates should be prepared and discussed with the Government con cerned, prior to the date when an offer to act as host is formally made and accepted.

The Committee should, where applicable, ensure that early ar rangements are made for the conclusion of an agreement between the United Nations and the host country.

All servicing requirements for the conference should be as eco nomical as possible and determined on a realistic and detailed basis, pref erably by the Committee, as soon as it is established, in consultation with the host country.

In line with General Assembly resolution 35/10 C of 3 November 1980, the secretariats for conferences should, to the extent possible, be provided by existing Secretariat machinery, with such temporary strength ening as may be required for their effective functioning, allowing for the necessary mix of technical, substantive, administrative and conference servicing skills.

In consultation with the competent intergovernmental organs, standards of staffing requirements should be developed for all Secretariat units involved in the preparation and servicing of conferences and should be kept under constant review.

In the case of United Nations conferences dealing with economic and social matters, the Director-General for Development and International Economic Co-operation may also set up a steering committee, under his chairmanship and with the participation of the heads of all the United Nations entities most directly concerned, to provide guidance on major policy issues affecting the substantial direction of conference preparations and, in particular, to ensure conformity of the preparatory work with the general strategies and priorities established by the General Assembly and the Economic and Social Council, as well as the substantive co-ordination of such work with related activities undertaken within the United Nations system.

MEETING RECORDS AND DOCUMENTATION FOR SUBSIDIARY ORGANS

ELECTRONIC EQUIPMENT IN THE CONFERENCE ROOMS AT UNITED NATIONS HEADQUARTERS

ANNEX

Organs entitled to summary or verbatim records

I . The following governing bodies of United Nations organs and pro grammes are entitled to receive summary records:

(a) Board of Trustees of the United Nations Institute for Training and Research (in English only);

(b) Executive Board of the United Nations Children's Fund;

(d) Governing Council of the United Nations Development Programme;

(e) Industrial Development Board;

(f) Trade and Development Board.

The following subsidiary organs of the General Assembly are en titled to receive verbatim records:

(a) Committee on Applications for Review of Administrative Tribunal Judgements;

(b) Committee on the Peaceful Uses of Outer Space:

(d) Special Committee on the Situation with regard to the Implemen tation of the Declaration on the Granting of Independence to Colonial Countries and Peoples;

Special Committee to Investigate Israeli Practices Affecting the (e) Human Rights of the Population of the Occupied Territories (when hearing witnesses);

(f) United Nations Administrative Tribunal (when holding hearings, only in the language of the speaker).

Verbatim records are further provided to the Committee on Disarmament (on the understanding that the Committee receives verbatim records from full statements as delivered and checked by the delegations concerned but without the use of verbatim reporters) and to subsidiary organs of the General Assembly when holding meetings in observance of international days of solidarity proclaimed by the Assembly.

CONTROL AND LIMITATION OF DOCUMENTATION

20 A/36/167/Add. l .

2 1 A/36/ 167/Add.2.

1 2 AJC. 5/37 /2.

" A/37/534 and Corr. I .

19 See N36/167.

14 A/37 /597.

Who adopted this document and its mandates?

What other versions does this mandate have?

What subjects does this mandate have?

What’s in this document?

A

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